Job Purpose

The HR Data Coordinator plays a vital role in ensuring the accuracy, integrity, and effective management of HR data across the organisation. This role supports HR operations by maintaining HR systems, producing high-quality reports, ensuring compliance with data governance standards, and enabling informed people-related decision making. The post holder will work with HR Services and work closely with Payroll and other internal stakeholders to support a seamless employee experience.

Person Specification - Essential

  • Experience working in a driven administrative system.
  • Strong attention to detail and commitment to data accuracy.
  • Proficient in Excel and other data-orientated tools (eg pivot tables, formulas, lookups)
  • Strong organisational skills with the ability to prioritise and manage multiple deadlines.
  • Understanding of data protection principles, including GDPR
  • Excellent communication skills and the ability to work collaboratively with diverse stakeholders.

Person Specification - Desirable

  • Experience with Dayforce
  • Analytical or reporting experience using Power BI
  • Previous experience working in and HR shared service of data-focused HR role.
  • Knowledge of HR Processes and employment lifecycle activities.
  • Experience working within HR or Payroll teams

Accountabilities

HR Data Management

• Maintain and update employee records across HR systems, ensuring accuracy and compliance with data protection requirements.
• Perform regular data audits to identify and correct inconsistencies or gaps.
• Support system updates and configuration changes.

Reporting & Analytics
• Produce scheduled and ad-hoc HR reports, dash and metrics for HR leadership, managers and other stakeholders.
• Assist in providing data for key organisational processes.
• Analyse people data to identify trends, risks and opportunities for improvement.

Compliance & Data Governance
• Ensure all HR data is managed in line with GDPR, organisational policies, and record retention standards.
• Support internal audits and external reporting requirements.
• Contribute to improvements in HR data governance and quality assurance processes.

System Support
• Act as a first point of contact for HR system queries, troubleshooting issues and liaising with system providers or IT when needed.
• Support the development of guidance materials, FAWs and training resources for system users.
• Assist with testing new system functionalities, upgrades and enhancements.

General HR Support
• Work collaboratively within the HR Services team to ensure smooth delivery of HR processes such as onboarding, contractual changes and leavers.
• Provide administrative support for cyclical HR activities including performance reviews, reporting cycles and statutory returns.
• Contribute to ongoing process improvements to enhance efficiency and user experience.